Employer Of Record Best Practices: Building A Strong Foundation

Employer Of Record Best Practices

Understanding the Role of an Employer of Record

Employer Of Record Best Practices are upheld by a third-party entity known as an Employer of Record (EOR), which serves as the official employer for a group of employees. This means that the EOR takes on all the legal and administrative responsibilities associated with employment, including payroll, benefits, taxes, and compliance.

One of the main advantages of using an EOR is that it allows companies to expand their workforce quickly and efficiently without having to set up legal entities in each jurisdiction. The EOR acts as a local employer on behalf of the company, ensuring compliance with local labor laws and regulations.

By understanding the role of an EOR, companies can make informed decisions about whether to engage their services and how to best leverage their capabilities.

Compliance and Legal Considerations

Compliance and legal considerations are crucial when working with an Employer of Record. It is essential to ensure that the EOR has a deep understanding of local labor laws, tax regulations and employment practices in the countries where the employees will be working.

The EOR should have robust compliance processes in place to mitigate any risks associated with employment, such as ensuring proper classification of workers, maintaining accurate payroll records and adhering to tax obligations.

Additionally, it is important to review the EOR’s contracts and service agreements, adhering to Employer of Record best practices, to ensure that they align with your company’s needs and expectations. This includes clearly defining responsibilities, deliverables, and any specific requirements related to compliance and legal matters.

Selecting the Right Employer of Record Service Provider

Choosing the right Employer of Record service provider is crucial for a successful partnership. It is important to thoroughly evaluate potential EORs based on their experience, expertise and track record in the industry.

Consider factors such as the EOR’s global coverage, their understanding of local labor markets, their technology infrastructure and their ability to provide relevant HR services. It is also beneficial to seek referrals or references from other companies that have worked with the EOR.

Furthermore, it is essential to assess the EOR’s financial stability and ensure that they have the necessary resources to meet their obligations as an employer. This includes evaluating their financial statements, insurance coverage and any certifications or accreditations they may have.

Establishing Clear Communication Channels

Establishing clear communication channels with your Employer of Record is vital to ensure a smooth working relationship. It is important to establish regular communication touchpoints and define expectations regarding reporting, updates and issue resolution.

Effective communication can help address any potential issues or concerns promptly and ensure that both parties are aligned on goals and objectives. This includes providing clear instructions, sharing relevant information and fostering open and transparent communication.

Ensuring Smooth Onboarding Processes

Smooth onboarding processes are critical to the success of any employment relationship. When working with an Employer of Record, it is important to collaborate closely to ensure a seamless onboarding experience for the employees.

This includes providing the necessary documentation and information to the EOR in a timely manner, such as employment contracts, tax forms and employee details. It is also important to communicate any specific onboarding requirements or preferences to the EOR.

By working together to establish efficient Employer Of Record best practices in onboarding processes, companies can set the stage for a positive employee experience and ensure that new hires are integrated smoothly into the organization.


Scott Ortes

Scott Ortes, Vice President of Operations at Suna Solutions

Scott Ortes, the Vice President of People and Operations at Suna Solutions, is a distinguished leader in the staffing industry with over 13 years of experience. Renowned for his expertise in shaping business strategy and talent development, Scott has a unique talent for simplifying complex issues, which has been instrumental in founding Suna’s Managed Service Provider (MSP) practice and leading the new Suna Workforce Management division. His commitment to team growth and client satisfaction has earned him accolades such as the Suna Solutions Chairman Award in 2021 and the San Diego Business Journal Leaders of Influence Award in 2022. Scott’s academic foundation includes a Bachelor of Science from the University of Illinois Urbana-Champaign, supplemented by professional certifications as a SHRM Senior Certified Professional, SIA Certified Contingent Workforce Professional and SIA Statement of Work (SOW) Expert.